CONTRACTOR SUBMlTTALS

CONTRACTOR SUBMlTTALS

PART 1 - GENERAL

1.1       GENERAL

A. Wherever submittals are required hereunder, all such submittals by the Contractor shall be submitted to the Engineer.

B.         Within 14 days after the date of commencement as stated in the Notice to Proceed, the Contractor shall submit the following items to the Engineer for review:

1.         A preliminary schedule of Shop Drawings, Samples, and proposed Substitutes ("Or Equal") submittals listed in the Bid.

2. A list of all permits and licenses the Contractor shall obtain indicating the agency required to grant the permit and the expected date of submittal for the permit and required date for receipt of the permit.

1.2       PRECONSTRUCTION CONFERENCE SUBMITALS

A. At the preconstruction conference referred to in Section 01010, the Contractor shall submit the following items to the Engineer for review:

1. A preliminary schedule of Shop Drawings, Equipment Submittals, Samples, and proposed Substitute ("Or-Equal") submittals listed in the Bid.

2. A list of all permits and licenses the Contractor shall obtain indicating the agency required to grant the permit, the expected date of submittal for the permit, and required date for receipt of the permit.

3.         A preliminary schedule of values in accordance with Section 01301.

4.         A project overview bar chart in accordance with Section 01311.

1.3       SHOP DRAWINGS

A. Wherever called for in the Contract Documents, or where required by the Engineer, the Contractor shall furnish to the Engineer for review, six (6) copies and PDF file of each shop drawing submittal.  The term "Shop Drawings" as used herein shall be understood to include detail design calculations, shop drawings, fabrication and installation drawings, erection drawings, list, graphs, equipment catalog sheets, instrument data sheets, control descriptions, and similar items.   Whenever the Contractor is required to submit design calculations as part of a submittal, such calculations shall bear the signature and seal of an engineer registered in the appropriate branch and in the state wherein the project is to be built, unless otherwise directed.

B. All Shop Drawing submittals shall be accompanied by the Engineer's standard submittal transmittal form.  The form may be obtained in quantity from the Engineer at reproduction cost.  Any submittal not accompanied by such a form, or where all applicable items on the form are not completed, with be returned for resubmittal.

C. Normally, a separate transmittal form shall be used for each specific item or class of material or equipment for which a submittal is required.   Transmittal of a submittal of various items using a single transmittal form will be permitted only when the items taken together constitute a manufacturer's "package" or are so functionally related that expediency  indicates review  of  the group  or  package  as a whole.   A multiple-page submittal shall be collated into sets, and each set shall be stapled or bound, as appropriate, prior to transmittal to the Engineer.  Pages shall be numbered and shall be in order.

D. Except as may otherwise be indicated herein, the Engineer will return one (1) copy of each submittal to the Contractor with Engineer’s comments noted thereon, within 30 calendar days following their receipt by the Engineer.  It is considered reasonable that the Contractor  shall  make  a complete  and  acceptable  submittal  to  the  Engineer  by  the second submission of a submittal item.  The Owner reserves the right to withhold monies due to the Contractor to cover additional costs of the Engineers review beyond the second submittal.  The Engineer's maximum review period for each submittal, including all resubmittals, will be 30 days per submittal. In other words, for a submittal that requires two resubmittals before it is complete, the maximum review period for that submittal could be 90 days.

E. If a submittal is returned to the Contractor marked "No Exceptions Taken," formal revision and resubmission of said submittal will not be required.

F. If a submittal is returned to the Contractor marked "Make Corrections Noted," formal revision and resubmission of said submittal will not be required.

G. If a submittal is returned to the Contractor marked "Amend-Resubmit," the Contractor shall revise said submittal and shall resubmit six (6) copies of said revised submittal to the Engineer.

H. If a submittal is returned to the Contractor marked "Rejected-See Remarks or Rejected - See Comments,” the Contractor shall revise said submittal and shall resubmit six (6) copies of said revised submittal to the Engineer.

I. Fabrication of an item shall be commenced only after the Engineer has reviewed the pertinent submittals and returned copies to the Contractor marked either “No Exceptions Taken” or “Make Corrections Noted.”   Corrections indicated on submittals shall be considered as changes necessary to meet the requirements of the Contract Documents and shall not be taken as the basis for changes to the contract requirements.

J. All Contractor shop drawings submittals shall be carefully reviewed by an authorized representative of the Contractor, prior to submission to the Engineer.   Each submittal shall be dated, signed, and certified by the Contractor, as being correct and in strict conformance with the Contract Documents.   In the case of shop drawings, each sheet shall be so dated, signed, and certified.  No consideration for review by the Engineer of any Contractor submittals will be made for any items which have not been so certified by the Contractor.   All non-certified submittals will be returned to the Contractor without action taken by the Engineer, and any delays caused thereby shall be the total responsibility of the Contractor.

K. The  Engineer’s  review  of  Contractor  shop  drawings  submittals  shall  not  relieve  the Contractor of the entire responsibility for the correctness of details and dimensions.  The Contractor shall assume all responsibility and risk for any misfits due to any errors in Contractor submittals.  The Contractor shall be responsible for the dimensions and the design of adequate connections and details.

L. The Engineer may specifically request the contractor to provide additional information related to a particular submittal.

M. The Engineer may receive and file certain submittals (e.g. reinforcing steel details, pipe spool fabrication shop drawings, trench shoring design, dewatering plan, etc.) merely to obtain project information.   When a submittal is not reviewed by the Engineer, the submittal will be returned to the Contractor with an annotation, “Not Reviewed.” `

1.4       PRODUCT DATA

A. Where  specified,  the  Contractor  shall  submit  Product  Data  to  the  Resident  Project Representative for Information only.   Product Data information will not be reviewed. Product Data submittal requirements are generally specified in Part 2 of applicable specification sections.

1.5       CONTRACTOR’S SCHEDULE

A. The Contractor’s construction schedules and reports shall be prepared and submitted to the Engineer in accordance with the provisions of Section 01311.

1.6       SAMPLES

A. Whenever in the Specifications samples are required, the Contractor shall submit not less than 3 samples of each item or material to the Engineer for acceptance at no additional cost to the Owner.

B. Samples, as required herein, shall be submitted for acceptance a minimum of 21 days prior to ordering such material for delivery to the jobsite, and shall be submitted in an orderly sequence so that dependent materials or equipment can be assembled and reviewed without causing delays in the work.

C. All samples shall be individually and indelibly labeled or tagged, indicating thereon all specified  physical  characteristics  and  Manufacturer’s  name  for  identification  and submitted to the Engineer for acceptance.  Upon receiving acceptance of the Engineer, one set of the samples will be stamped and dated by the Engineer and returned to the Contractor, one set of samples will be retained by the Engineer, and one set of samples shall remain at the job site until completion of the work.

D. Unless indicated otherwise, all colors and textures of specified items presented in sample submittals  shall  be  from  the  manufacturer’s  standard  colors  and  standard materials, products, or equipment lines.   If the samples represent non-standard colors, materials, products, or equipment lines and their selection will require an increase in contract time or price, the Contractor will clearly indicate same on the transmittal page of the submittal.

1.7       CONSTRUCTION PHOTOGRAPHS

A. The Contractor shall furnish digital photographs showing the site before construction, during construction, and after construction.   All photographs shall be in a professional commercial quality.

B. Submit two copies of 8-inch by 12-inch and two copies of 4-inch by 6-inch glossy color prints and two (2) copies CDs. Prints shall bear notes on the back of each print the date and brief descriptions of the scene shown. CDs shall have the notes on the date, the project title, brief descriptions, all neatly typed on the CD label.

C. At preconstruction, take 50  exposures  of  the site and adjacent property.   Particular emphasis shall be on existing structures on the site and adjacent to it and other features directed by the Resident Project Representative.

D. During  construction,  take  a  minimum  of  36  photographs  each  month  to  document progress.  The Resident Project Representative will identify locations.

E.     After construction is completed, take 50 exposures of the site and adjacent property.
Particular  emphasis shall be  on structures on  the  site and adjacent to it and other features directed by the Engineer.

1.8       OPERTATIONS AND MAINTENANCE (O&M) MANUALS

A. The Contractor shall submit technical operation and maintenance information for each item of mechanical, electrical and instrumentation equipment in an organized manner in the O&M Manual binders.  It shall be written so that it can be used and understood by the Owner's O&M staff.

B. The O&M Manuals shall be subdivided first by specification section number; second, by equipment item; and last, by "Part." "Parts" shall conform to the following (as applicable):

1.         Part 1 - Equipment Summary

a. Summary:     A  summary  table  shall  indicate  the  equipment  name, equipment number, and process area in which the equipment is installed.

b. Form:  The Engineer will supply an Equipment Summary Form for each item of mechanical, electrical and instrumentation equipment in the work. The  Contractor  shall  fill  in  the  relevant  information  on  the  form  and include it in Part 1.

2.         Part 2 - Operational Procedures

a. Procedures:   Manufacturer-recommended procedures on the following shall be included in Part 2:

Installation Adjustment Startup
Location of controls, special tools, equipment required, or related instrumentation needed for operation
Operation procedures
Load changes
Calibration
Shutdown Troubleshooting Disassembly Reassembly Realignment
Testing to determine performance efficiency
Tabulation of proper settings for all pressure relief valves, low and high pressure switches, and other protection devices
List of all electrical relay settings including alarm and contact settings

3.         Part 3 - Preventive Maintenance Procedures

a. Procedures:     Preventive  maintenance  procedures  shall  include  all manufacturer-recommended procedures to be performed on a periodic basis, both by removing and replacing the equipment or component, and by leaving the equipment in place.

b. Schedules:      Recommended   frequency   of   preventive   maintenance procedures shall be included.  Lubrication schedules, including lubricant SAE grade, type, and temperature ranges, shall be covered.

4.         Part 4 - Parts List

a. Parts List:  A complete parts list shall be furnished, including a generic description and manufacturer’s identification number for each part. Addresses and telephone numbers of the nearest supplier and parts warehouse shall be included.

b. Drawings:  Cross-sectional or exploded view drawings shall accompany the parts list.

5. Part 5 - Wiring Diagrams:  Diagrams - Part 5 shall include complete internal and connection wiring diagrams for electrical equipment items.

6. Part 6 - Shop Drawings:   Drawings - This part shall include approved shop or fabrication drawings, complete with dimensions.

7. Part 7 – Safety:  Procedures - This part describes the safety precautions to be taken when operating and maintaining the equipment or working near it.

8. Part 8 – Documentation:  All equipment warranties, affidavits, and certifications required by the Technical Specifications shall be placed in this part.

C. The Contractor shall furnish  to  the  Resident  Project  Representative  six  (6)  identical copies of O&M Manuals.  Each set shall consist of one or more volumes, each of which shall be bound in a standard size, 3-ring, loose leaf, vinyl plastic hard cover binder suitable for bookshelf storage.  Binder ring size shall not exceed 2.5 inches.  A table of contents indicating all equipment in the manuals shall be prepared.

D. O&M Manuals shall be submitted in final form not later than the 75 percent of construction completion date.  All discrepancies found by the Engineer in the Technical Manuals shall be corrected by the Contractor within 30 days from the date of written notification by the Engineer.

E. Incomplete or unacceptable Owner's Manuals at the 75 percent construction completion point shall constitute sufficient justification to withhold the amount stipulated in paragraph entitled "Owner's  Manual  Submittals"  of  Section  01700,  from  any  monies  due  the Contractor.

1.9        SPARE PARTS LIST

A. The Contractor shall furnish to the Engineer 6 identical sets of spare parts information for all mechanical, electrical, and instrumentation equipment.   The spare parts list shall include the current list price of each spare part.  The spare parts list shall be limited to those spare parts which each manufacturer recommends be maintained by the Owner in inventory  at the plant site.   Each manufacturer or supplier shall indicate the name, address, and telephone number of its nearest outlet of spare parts to facilitate the Owner in ordering.  The Contractor shall cross-reference all spare parts lists to the equipment numbers designated in the Contract Documents.  The spare parts lists shall be bound in standard size, 3-ring, loose leaf, vinyl plastic hard cover binders suitable for bookshelf storage.  Binder ring size shall not exceed 2.5 inches.

1.10      RECORD DRAWINGS

A. The Contractor shall keep and maintain, at the job site, one record set of drawings.  On these, it shall mark all project conditions, locations, configurations, and any other changes or deviations which may vary from the details represented on the original Contract Drawings, including buried or concealed construction and utility features which are revealed during the course of construction.  Special attention shall be given to recording the horizontal and vertical location of all buried utilities that differ from the locations indicated, or which were not indicated on the Contract Drawings.  Said record drawings shall be supplemented by any detailed sketches as necessary or directed to indicate, fully, the work as actually constructed.  These master record drawings of the Contractor's representation of as-built conditions, including all revisions made necessary by addenda and change orders shall be maintained up-to-date during the progress of the work.

Copies of the record drawings shall be submitted on the 20th working day of every third month after the month in which the notice to proceed is given as well as on completion of work.  Failure to submit complete record drawings on or before the 20th working day may enact the liquidated damages clause for interim record drawings submittals described in Article 3 of the Agreement, or cause the Engineer to increase the retained money over and beyond the provisions of 14.3C of the Supplementary General Conditions.

B. In the case of those drawings which depict the detail requirement for equipment to be assembled and wired in the factory, such as motor control centers and the like, the record drawings shall be updated by indicating those portions which are superseded by change order drawings or final shop drawings, and by including appropriate reference information describing  the  change  orders  by  number  and  the  shop  drawings  by  manufacturer, drawing, and revision numbers.

C.         Record  drawings  shall  be  accessible  to  the  Resident  Project  Representative,  the
Engineer, and the Owner at all times during the construction period.

D.         Information on the record drawings shall include:
1. Depths of foundation elements referenced to finished first floor elevation if not shown or where differing from drawings.

2. Horizontal and vertical locations of new and existing underground structures and equipment, referenced to 2 permanent surface improvements.

3. Location of concealed utilities and appurtenances, referenced to two visible or accessible features of the work.

4. Location of facilities, piping, equipment, and other items at the interface between new and existing work.

5. All  changes  associated  with  Addenda,  Change  Orders,  Field  Orders,  Shop Drawings approval, substitute or "or equal" approval, and the Engineer's written clarification or interpretation.  Record drawings shall reference Addenda, Change Orders, etc., by number.

6. In the case of drawings which depict the detail requirements for equipment to be assembled and wired in the factory, such as motor control centers, the record drawings shall indicate those portions which are superseded by shop drawings, by manufacturer, drawing, and revision numbers.

E. Final payment will not be acted upon until the Contractor prepared record drawings have been prepared and delivered to the Engineer.  Said up-to-date record drawings shall be in the form of a set of prints with carefully plotted information overlaid in red.

F. Upon substantial completion of the work and prior to final acceptance, the Contractor shall finalize and deliver a complete set of record drawings to the Engineer for transmittal to the Owner, conforming to the construction records of the Contractor.   This set of drawings shall consist of corrected drawings showing the reported location of the work. The information submitted by the Contractor and incorporated by the Engineer into the Record Drawings will be assumed to be correct, and the Contractor shall be responsible for the accuracy of such information, and for any errors or omissions which may appear on the Record Drawings as a result.

1.11      QUALITY CONTROL SUBMITTALS

A. Manufacturer’s Certificate of Compliance:   When required by the Specifications or the Engineer, the Contractor shall submit a certification signed by the manufacturer that the material or product conforms to the refinements of the Contract Documents, including any standards or codes referenced therein.  Certifications shall include factory test results, if applicable.

B. Statement of Qualifications:   When required by the Specifications or the Engineer, the Contractor shall submit evidence that the surveyor, engineer, specialty subcontractor, consultant, or installer has the experience or specialized knowledge required by the Specifications.

C. Field Samples:  When required by the Specifications or the Engineer, the Contractor shall obtain samples during the progress of the work.  The Contractor shall be responsible for transportation  of  samples, including  cost,  to  a  destination  directed  by  the  Engineer. Sample source, location, date, name of person obtaining sample, and applicable Specification Section shall be clearly noted.  Unless otherwise indicated, the samples will remain in the custody of the Engineer.

D. Certificate of Proper Installation:   When required by the Specifications, the Contractor shall submit a certification signed by the manufacturer or other specialist identified in the Specifications that the material or product has been properly installed and is ready for service, based upon field inspection, testing and adjustments, as appropriate.

E. Test Reports:  Whenever the Specifications require factory or field-testing and submittal of a report, the following information shall be included:

1.         Project title and number.

2.         Date of test and date of report.

3. Testing laboratory name, address, telephone number, and name and signature of the responsible laboratory supervisor.

4. Date and time of sampling, location of sampling, and record of temperature and weather conditions, if pertinent.

5.         Identification   of   product,   material,   or   equipment   tested   and   applicable
Specification Section.

6.         Type of test with reference to standard methods.

7.         Test results, certified as complete and accurate.

8. Conclusion  or  compliance  with  requirements,  and  additional  interpretation,  if requested by Engineer.

9. Recommendations for corrective action necessary to achieve compliance with requirements, if appropriate.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)