SECTION 01330 SUBMITTAL PROCEDURES
PART 1 GENERAL
1.1 SECTION INCLUDES
A. Submittal procedures.
B. Product data.
C. Shop drawings.
D. Samples.
E. Design data.
F. Test reports.
G. Certificates.
H. Manufacturer's instructions.
I. Manufacturer's field reports.
J. Erection drawings.
K. Construction photographs.
1.2 SUBMITTAL PROCEDURES
A. Transmit each submittal with Architect/Engineer accepted form. Submit only one specification section per transmittal.
B. Sequentially number transmittal forms. Mark revised submittals with original number and sequential alphabetic suffix.
C. Identify Project, Contractor, subcontractor and supplier; pertinent drawing and detail number, and specification section number, appropriate to submittal.
D. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction Work, and coordination of information is in accordance with requirements of the Work and Contract Documents.
E. Schedule submittals to expedite Project, and deliver to Architect/Engineer at appropriate internet File Transfer Protocol (FTP) site address. Coordinate submission of related items. Notification of submittals posted to the FTP site shall be made via e-mail.
A.
F. For each submittal for review, allow 15 days excluding delivery time to and from Contractor.
G. Submit all items in a particular specification section at the same time.
H. Provide equipment tag numbers on data sheets and product descriptions.
I. Indicate the applicable specification section, paragraph, and subparagraph numbers on the manufacturer’s data sheets and product literature.
J. Clearly mark the selected product by use of arrows, underlines, or circles where more than one product is shown. Use of highlighters to identify the selected product is unacceptable. Faxed copies are not acceptable and will be rejected.
K. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of completed Work.
L. Allow space on submittals for Contractor and Architect/Engineer review stamps.
M. When revised for resubmission, identify changes made since previous submission.
N. Each submittal will receive up to two reviews by the Engineer at no cost to the Contractor. If a given submittal fails to reach a completed status (reviewed and marked “Approved” or Approved as Noted”) on the second submittal, the Contractor shall have the costs associated with further reviews by the Engineer deducted from the Contract Amount. These costs will be computed at a rate of $100 per hour for Engineer review time.
O. Submit one (1) electronic copy, in Portable Document Format (pdf) format to the project FTP site, of all construction submittals; each copy must bear the Contractor’s approval stamp and signature. A marked-up submittal with comments and disposition will be returned to the Contractor electronically via the project FTP site. Posting of reviewed submittals will be made via e-mail. The Contractor shall maintain two hard copies: one complete set of approved submittals at the job site and one complete set for Record Documents as described in Section 01700.
P. Contractor shall produce electronic submittals for product data, shop drawings, design data, test reports, certificates, manufacturer’s instructions, erection drawings, and all other specific documentation required. The resolution of scanned images shall be a minimum of 300 dpi unless otherwise requested. Scanned images shall be processed with the “original image with hidden text” option (Adobe Acrobat 8 or higher). Files shall provide a clear image with optical character recognition (OCR) and word search functionality. Graphical files shall be fully searchable. All submittals must be indexed with the Adobe catalog feature. Placement and structure of index files shall be in accordance with Adobe’s recommendations to minimize problems transferring files. Successful searches for words or strings in the pdf documents shall demonstrate proof of OCR. Rotate pages viewed in landscape to the appropriate position for easy reading. Provide bookmarks at appropriate chapter, section, and subsection divisions. Thumbnails shall be generated and embedded in each pdf file. Files shall be delivered without security features activated (password protected files will not be acceptable).
A.
Q. Samples should be shipped via mail; sample submittal review will be completed electronically.
R. Submittal file names shall include specification section plus ID tag number and .pdf file extension in accordance with Owner protocol. Individual file size shall be limited to 10 MB. File naming conventions will also include submittal revision number as appropriate.
S. Contractor shall re-process any portion of the submittal file(s) that does not view or print to Owner’s satisfaction.
T. Contractor shall obtain copyright permission as required to produce electronic submittals.
U. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report inability to comply with requirements.
V. Submittals not requested will not be recognized or processed.
1.3 PRODUCT DATA
A. Product Data: Submit to Architect/Engineer for review for limited purpose of checking for conformance with information given and design concept expressed in Contract Documents. Provide copies and distribute in accordance with SUBMITTAL PROCEDURES article and for record documents purposes described in Section 01700.
B. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information specific to this Project.
C. Indicate product utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.
D. After review distribute in accordance with Submittal Procedures article above and provide copies for record documents described in Section 01700.
1.4 SHOP DRAWINGS
A. Shop Drawings: Submit to Architect/Engineer for review for limited purpose of checking for conformance with information given and design concept expressed in Contract Documents. Produce copies and distribute in accordance with SUBMITTAL PROCEDURES article and for record documents purposes described in Section 01700.
B. Indicate special utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.
C. Shop drawings shall be accurate, distinct, and complete, and shall contain all required information, including satisfactory identification of items, units, and assemblies in relation to the Contract Drawings and Specifications.
D. Shop drawings shall be submitted by the Contractor. The review of such shop drawings and catalog cuts by the Engineer shall not relieve the Contractor from responsibility for correctness of dimensions, fabrication details, and space requirements, or for deviations
A.
from the Contract Drawings or Specifications, unless the Contractor has called attention to such deviations in writing by a letter accompanying the shop drawings, and the Engineer approves the change or deviation in writing at the time of submission; nor shall review by the Engineer relieve the Contractor from the responsibility for errors in the shop drawings.
E. Shop drawings include shop drawings, product data and other submittals for both shop and field-fabricated items. Submit, as applicable, the following for all prefabricated or manufactured structural, mechanical, electrical, plumbing, process systems, and equipment:
1.
Shop drawings or equipment drawings, including dimensions, size and location
of connections to other work, and weight of equipment.
2.
Catalog information and cuts.
3.
Installation or placing drawings for equipment, drives and bases.
4.
Supporting calculations for equipment and associated supports specified to be
designed by equipment manufacturers or suppliers.
5.
Wiring and control diagrams of systems and equipment.
6.
Complete manufacturer’s specifications, including materials description and
paint system.
7.
List of special motor features being provided (i.e., space heaters, altitude
corrections, thermal protectors, etc.).
8.
Complete motor rating for all motors 5 HP and larger, including motor no-load,
starting, and full-load current at rated voltage; full-load speed and full-load
current at 110 percent voltage; motor efficiency and power factor at ½, ¾, and
full load at rated voltage.
9.
Performance data and pump curves.
10.
Suggested spare parts list with current price information.
11.
List of special tools required for checking, testing, parts replacement, and
maintenance (special tools are those which have been specially designed or
adapted for use on parts of the equipment, and which are not customarily and
routinely carried by maintenance mechanics).
12.
List of special tools furnished with the equipment.
13.
List of materials and supplies required for the equipment before and during
startup.
14.
List of materials and supplies furnished with the equipment.
15.
Samples of finish colors for selection.
16.
Special handling instructions.
17.
Requirements for storage and protection before installation.
18.
Requirements for routine maintenance required before plant startup.
19.
List of all requested exceptions to the Contract Documents.
1.5
20.
SAMPLES
Installation instructions.
A. Samples: Submit to Architect/Engineer for review for limited purpose of checking for conformance with information given and design concept expressed in Contract Documents. Produce duplicates and distribute in accordance with SUBMITTAL PROCEDURES article and for record documents purposes described in Section 01700.
B. Samples for Selection as Specified in Product Sections:
A.
1. Submit to Architect/Engineer for aesthetic, color, or finish selection.
2. Submit samples of finishes from full range of manufacturers' standard colors, textures, and patterns for Architect/Engineer selection.
3. After review, produce duplicates and distribute in accordance with SUBMITTAL PROCEDURES article and for record documents purposes described in Section 01700.
C. Submit samples to illustrate functional and aesthetic characteristics of Products, with integral parts and attachment devices. Coordinate sample submittals for interfacing work.
D. Include identification on each sample, with full Project information.
E. Submit number of samples specified in individual specification sections; Architect/Engineer will retain one sample.
F. Reviewed samples that may be used in the Work are indicated in individual specification sections.
G. Samples will not be used for testing purposes unless specifically stated in specification section.
1.6 DESIGN DATA
A. Submit for Architect/Engineer's knowledge as contract administrator or for Owner.
B. Submit for information for limited purpose of assessing conformance with information given and design concept expressed in Contract Documents.
1.7 TEST REPORT
A. Submit for Architect/Engineer's knowledge as contract administrator or for Owner.
B. Submit test reports for information for limited purpose of assessing conformance with information given and design concept expressed in Contract Documents.
1.8 CERTIFICATES
A. When specified in individual specification sections, submit certification by manufacturer, installation/application subcontractor, or Contractor to Architect/Engineer, in duplicate.
B. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.
C. Certificates may be recent or previous test results on material or Product, but must be acceptable to Architect/Engineer.
1.9 MANUFACTURER'S INSTRUCTIONS
A. When specified in individual specification sections, submit printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, to
A.
Architect/Engineer for delivery to Owner in quantities specified for Submittal Procedures.
B. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.
C. Identify conflicts between manufacturer’s instructions and Contract Documents.
1.10 MANUFACTURER'S FIELD REPORTS
A. Submit reports for Architect/Engineer's benefit as contract administrator or for Owner.
B. Submit report electronically within 30 days of observation to Architect/Engineer for information.
C. Submit for information for limited purpose of assessing conformance with information given and design concept expressed in Contract Documents.
D. For equipment or product installation certifications the certificate shall state that, based on field inspection, the manufacturer’s equipment or product is properly installed, lubricated, and ready for start-up and operation. The certificate shall be signed by an authorized representative of the manufacturer.
1.11 ERECTION DRAWINGS
A. Submit drawings for Architect/Engineer's benefit as contract administrator or for Owner.
B. Submit for information for limited purpose of assessing conformance with information given and design concept expressed in Contract Documents.
C. Data indicating inappropriate or unacceptable Work may be subject to action by Architect/Engineer or Owner.
1.12 ADDITIONAL SUBMITTAL REQUIREMENTS
A. Refer to individual specification sections for additional submittal requirements. Conform to requirements specified herein and those additional requirements when preparing submittals under this section
PART 2 PRODUCTS
Not Used.
PART 3 EXECUTION
Not Used.
END OF SECTION
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